Retail Group’s Tagging & Verification – Comprehensive Fixed Asset Register

February 8, 2021
0 Comments

Retail Group’s Tagging & Verification – Comprehensive Fixed Asset Register

Challenge: To provide client with an accurate and comprehensive fixed asset register, to give them enough peace of mind to base financial decisions upon

01 APPROACH

  • The asset register was not suitable for making informed business decisions, the information was incomplete and partly incorrect, and scope increased
  • Visiting 1 009 stores across South Africa within 45 days
  • Tagging and verifying all fixed assets (etc. HVAC, Fire Panels, Generators, Lifts & Escalators) that falls under the maintenance responsibility
  • Development and implementation of a collaboration process for re-compiling the fixed asset register

02  SOLUTION

  • Broll Technical Managers worked in collaboration with a Quality Control Assistant (back office based) to conduct the asset tagging and verification process
  • Quality control templates were developed that indicated the assets per store in accordance with a Asset Standards Verification Manual (ASVM). This template directed the TM’s through the store ensuring that all relevant assets were tagged and verified
  • Assets were tagged and verified through the Mobile Asset Application

03  RESULTS

  • 1 009 stores were visited, 19 484 assets were tagged and verified
  • Assets were verified through the Mobile Asset Application, which in turn updated the Broll Maintenance System in real-time
  • QC spent 286 hours on the phone directing the TM’s through the stores. TM’s travelled 90 686km to tag and verify assets
  • Subsequent over inspection carried out indicated a 95% in data accuracy for the fixed asset register
  • With the increase in PPM work and proper reporting from the asset base, we started reducing breakdown and cost.
  • The cost savings were thus achieved through.
      1. Correct PPM service per asset
      2. Getting fixed rates in place with the service providers for PPM and PCM work
      3. Reduction of corrective work through proper PPM scheduled work

     

Leave a Comment